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Posted on: January 24, 2023

BOARD OF COMMISSIONERS REGULAR MEETING HELD JANUARY 23, 2023

BOARD OF COMMISSIONERS REGULAR MEETING HELD JANUARY 23, 2023

 

The Ponca City Board of Commissioners met in regular session on January 23, 2023. Mayor Homer Nicholson called the meeting to order, which was followed by the pledge of allegiance. Commissioners Bodick, Chapman, Scott and Taylor were in attendance. 

 

Consent Agenda

Under the Consent Agenda, the City Commission approved the minutes of the Ponca City Board of Commissioners regular session held January 9, 2023; a resolution appropriating money for the payment of claims against the City of Ponca City, Oklahoma; and a resolution of the Board of Commissioners of the City of Ponca City, Oklahoma amending the operating budgets of various funds for Fiscal Year 2022-23; a resolution of the Board of Commissioners of the City of Ponca City, Oklahoma, appointing members to various boards and commissions and establishing terms of office; a resolution waiving City Code Sec. 7-1-4 (Number of Garage Sales in a Given Year) for a City-Wide Garage Sale Day on April 22, 2023 and waiving the $5 permit fee in conjunction with the City’s Annual Spring Cleanup which will be held April 22 through April 29, 2023; and authorizing and directing the Finance Director to make an initial payment to Medalcraft Mint, Inc. for Ponca City Medallions in the amount of $3,054.47. 

 

A resolution, waiving the connection fee for a new water meter serving the Ponca City Soccer Complex located at 4134 Lake Road, was pulled by the City Commission from the consent agenda in order to be placed on a future agenda. 

 

Reports

Under Reports, City Manager Craig Stephenson reported that the Christmas Tree mulch will be available beginning January 26, 2023 until it is gone; the Senior Resource Network of Northern Oklahoma will present the Seasons of Aging – ICE (In Case of Emergency) binder information on January 28, 2023, from 11:00 a.m. to 1:00 p.m., at the First Presbyterian Church located at 1505 E. Grand Avenue; and an overview of the City of Ponca City’s budget calendar and annual planning process will be reviewed during the February 6, 2023 City Commission work session. 


Stephenson also reported the 2022 year end results for Animal Control at the Northern Oklahoma Regional Animal Care Facility:

•  Total Dogs Handled, 652; Total Dogs Released, 594 (91.1%); and Total Dogs Euthanized, 58 (8.9%)

•  Total Cats Handled, 247; Total Cats Released, 230 (93.1%); and Total Cats Euthanized, 17 (6.3%)

•  Total Animals Handled, 899; Total Animals Released, 824 (91.7%); and Total Animals Euthanized, 75 (8.3%)

 

The Ponca City Board of Commissioners approved a resolution in April 2021 to establish a goal for the Northern Oklahoma Regional Animal Care Facility as a “no-kill” operation by December 31, 2025. “No-Kill” communities are those that save approximately 90% or more of the adoptable dogs and cats coming through their facilities. A community is considered to be “no-kill” when all healthy, treatable, and manageable dog and cats are saved, and euthanasia is used only when animals are dangerous or suffering with untreatable illnesses/injuries. 

 

 

New Business

Under New Business, the City Commission approved an ordinance amending Title 10 of the City Code of Ponca City by the addition of a new Chapter 12 titled “Registration of Roofing Contractors”; Providing for Registration Requirements; Providing for a Registration Process; Providing for Fees and Renewal; Providing for General Liability and Worker’s Compensation Insurance Requirements; Providing for Penalties for Violations; Providing for Repealer and Severability. 

 

Since 2010, the State of Oklahoma has required roofing contractors to be licensed by the CIB (Construction Industries Board) for the purpose of protecting the public from unscrupulous contractors. In order to obtain a license, the individual or entity must carry and maintain liability insurance in the minimal amount of $500,000.00 and in the case of employees, a Certificate of Insurance for Workers Compensation. They must also remain in good standing and the license can be revoked for performance (lack thereof) purposes. A list of current licensed roofing contractors is maintained by the CIB and the list can be accessed online. 

 

Although the application of the State law has resulted in fewer instances of fraud and poor workmanship, the fact is the CIB only has two inspectors covering the entire State. For that reason, some cities have adopted local ordinances that require the registration of roofing contractors backfill the enforcement of the license provision. At the special Work Session held on January 17, the Mayor and Board of Commissioners directed staff to prepare an ordinance that would require all roofing contractors doing work in Ponca City to be registered by the City and authorized a fee to be charged for said registration. Under the approved ordinance, persons who engage in the business of roofing construction should be registered by the City and provide insurance at the same amounts as those persons in the other construction trades.

 

In a companion item, the City Commission approved a resolution setting initial and annual fees for the registration of roofing contractors in the City of Ponca City. The City of Ponca City charges an initial fee ($300.00) and annual renewal fee ($75.00) associated with the registration of home builders and mechanical, electrical and plumbing contractors. Staff recommended charging the same fee amounts to roofing contractors as well. 

 

The City Commission also approved Change Order No. 1 and the final payment for “Street and Water Line Improvement Project, Third Street – Walnut Avenue to Oklahoma Avenue”, Project No. SST 22-1 to Ellsworth Construction OKC DBA A-Tech Paving in the deduct amount of $2,902.69, and the final payment in the amount of $27,831.87. This project was for pavement reconstruction on Third Street from Walnut Avenue to Oklahoma Avenue. The project included the replacement, upsizing and relocation of 546 linear feet of water line. The existing 4-inch water line under the pavement was replaced with a new 6-inch waterline behind the curb on the west side of the street. Additionally, there were deteriorated storm sewer inlets and storm sewer pipe under the paving that were replaced with new pipes and inlets. The existing sump inlets at the intersection corners were replaced with trench box inlets in the flow line of Third Street at both the Walnut Avenue and Oklahoma Avenue intersections. The old street was comprised of a mixture of deteriorated brick and concrete pavement. The new paving section is 7-inch dowel jointed concrete pavement over a 10-inch aggregate base. All of the existing concrete curbs and gutters, driveways and sidewalks were replaced with new concrete improvements. New wheelchair ramps were also constructed. The work performed on the east side of the street was coordinated with the new Public Safety Center project.

 

The total final contract amount for the project is $886,637.31. The final amount for the water line portion of the project totals $69,122.50, which is a deduction of $4,200.00 from the original contract amount for water line items. The final roadway portion is $513,715.97, which is an increase of $1,297.31 from the original contract amount for roadway items. The final amount for the stormwater portion of the project is $303,798.84, which equals the original contract amount for stormwater items. The water line portion of the project is funded through the Water System Capital Outlay Fund, and the storm sewer portion of the project is funded through the Stormwater Capital Outlay Fund; and the street repair portion is funded by the City Street Sales Tax Capital Fund. This project was subject to $750.00 per day liquidated damages for each day the project completion was past the contract time. After consideration of all delays and extensions of time the project was over contract time by 22 calendar days. A total of $16,500.00 will be withheld from the final payment to account for the liquidated damages. This project combines street repairs and improvements with water line repairs and storm sewer repairs into one project. As such, the street repairs and improvements will be paid by the Street Sales Tax and were considered and approved by the Board of Commissioners, while the water line repairs and storm sewer repairs will be paid from the Water Fund and Stormwater Fund and were considered and approved by the PCUA Trustees.

 

 

PCUA (PONCA CITY UTILITY AUTHORITY)

 

PCUA Consent Agenda

 

Under the PCUA Consent Agenda, the PCUA Trustees approved the minutes of the PCUA regular session held January 9, 2023; a resolution appropriating money for the payment of claims against the PCUA of Ponca City, Oklahoma; and Change Order No. 1 and the final payment for “Street and Water Line Improvement Project, Third Street – Walnut Avenue to Oklahoma Avenue”, Project No. SST 22-1 to Ellsworth Construction OKC DBA A-Tech Paving in the deduct amount of $2,902.69, and the final payment in the amount of $27,831.87.

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